Scanning & Archiving Business Documents is Important

Did you know that scanning and archiving your business documents is an important aspect to growing your business? In fact, when your business grows there is far more information coming in and out of your office. That means there is more information to track: the best way to collect, evaluate, and analyze information is through digital means. This means that any paper file must be scanned into the computer system and archived for easy access by you and your employees. The bottom line is that a solid digital documentation system with cloud-enabled access will help you to increase overall productivity, which of course is beneficial to your bottom line.

If you have been avoiding taking the digital route when it comes to your paper documents and files, now is the time to get started. Scanning and archiving business documents is important because it will save you both time and money. It will also help you to complete tasks in a timely fashion, increasing accountability. Every company has crucial records that need to be preserved, but paper files are the least stable of any form or record. Even microfilm is more stable, but that technology is as outdated as CD players are. Electronic documents not only provide the largest amount of stability, they also make it simple to convert paper to digital. Electronic documents are far easier to access and distribute.

Essentially, electronic files can be found and distributed digitally with the click of a mouse or tap of the screen. Once the digital file is utilized, it doesn’t need to be re-filed like a paper document. Electronic documents provide your team with the ability to improve collaboration no matter where the team members are physically located. For example, your team can work on the same project from different offices, different cities, and even different countries. Once your documents are scanned and archived, they become a live record that can be easily changed and updated.

Did you know that millions of scanned documents can be archived on a server, and even more can be stored on the cloud? That means electronic documents save a significant amount of office space. Just think about how much space you need to store a million paper files. Last but certainly not least, electronic documents will help your organization meet federal and state security requirements. For example, both HIPPA and FACTA law require organizations to keep strict control over private and personal information of their employees and customers.

It is extremely difficult to meet these standards with paper files, but electronic documentation management systems utilize highly sophisticated authorization and control processes.


Please contact us today for more information about scanning and archiving your business documents, and how our digital solutions can help your organization. NeoLedge is a well-established, yet fast growing electronic document management company that has a global reach. The business was founded in France over 25 years ago by a team of entrepreneurs that truly believe innovation is a living and breathing process that pushes us to find better ways to help organizations perform.

That principal has served us well through the years, as we are now a recognized throughout the world as a groundbreaking leader in the cloud-based software industry. We are incredibly proud of the fact that we have guided and continue to guide hundreds of organizations through their digital transformation. Our company has also supported millions of daily users, and millions of managed documents in both the public and private sectors.