Doing business today is about being digitally connectedâ€”from people to devices to content and communications. Your information is a valuable asset, and as paper takes a back seat to digitization, you might be wondering if an Electronic Content Management (ECM) solution is worth the investment. Can it really deliver the returns youâ€™re looking for?
When you think about digitization, you often think in terms of taking a paper document and converting it to an electronic document. Of course an ECM solution does that for you, but everything else it helps you improve is where the real value lives. Here are the 6 main reasons why companies need Electronic Content Management (ECM) now.
Business Advantages of an ECM Solution
Bridge Information Silos:
Over time, your information gets trapped inside different systems, servers, computers, mobile devices and paper files. One of the most valuable benefits from an ECM solution is being able to connect all your content into one, centralized location.
Capture Multi-channel content:
Your content is coming in and going out from multiple sources every dayâ€”email, mail, fax, internet, intranet and more. An ECM solution integrates with other applications to automatically capture and centralize all your important information into one easy-to-navigate source.
Confident Version Control:
When youâ€™ve got 10 versions of the same document, some being updated by several people at the same time, how do you know you are sharing the right one with employees or customers? ECM solutions provide tight version control so you will be confident youâ€™re always working with the most recent version. Â
Protect Digital Assets:
Without a manageable security system for your content, youâ€™ve got two problemsâ€”either the wrong people can access your digital assets, or youâ€™ve locked out the right people. Eliminate these issues with powerful, yet simple, security controls included in your ECM solution.
With an ECM solution, employees no longer waste time on formatting or scanning documents to get them into a PDF or figuring out how and where to save it and share it. You wonâ€™t even have to leave your email application to save, share, store or secure that time-sensitive project email. Itâ€™s all automated and taken care of in the click of a button.
Time and Cost Savings:
All the above benefits of an ECM solution result in overall improved productivity and collaboration of your people and accelerated service to your customers, positively impacting the bottom line.
How to Learn More about ECM
If youâ€™re ready to gain control of your entire content lifecycle and start using your information to your advantage, itâ€™s time to think about enterprise content management as part of your digital transformation. NeoLedge ECM solutions, including Elise and DocFactory, are ready to integrate into your digital systems and strategy. Contact us for more information and how to get started.