Data and document archiving is a highly regulated and circumscribed activity with regard to the recording, storage and retrieval of documents. With physical archiving, paper storage is very costly and cumbersome, not to mention all the risks involved. This is why electronic archiving is a much more practical, economical and secure solution. However, this new way of storing documents must also meet certain standards.
How do you guarantee the integrity of documents stored in digital format throughout their life cycle?
From scanning to archiving electronic documents, the NeoLedge ECM archiving solution Elise enhances data storage while ensuring data confidentiality by enforcing retention rules. Our archiving solution can interface with any external Electronic Records Management (ERM) system giving you an easy way to safely archive all your documents.
With DocFactory, scan your originals and create PDF documents optimized for distribution, preservation and electronic archiving. Color scanning does not alter document quality, and the hyper-compression technology of scanned documents in color divides their weight by ten, without altering visual quality. DocFactory also allows you to affix a server stamp signature to all your documents, which guarantees their authenticity.
Working from Elise ECM, you are able to manage the storage and tracking of all actions performed on each document (logging, version management) for reliable audit trail compliance. You can also sign documents electronically, individually or in batches. In addition, rights management by document type or by the employee’s place in the organization chart guarantees secure access to data.
Elise’s automatic archiving system by NeoLedge simplifies the transition from document to archive status and saves substantial time. You can set up your criteria for archiving such as date and document type and also create special exceptions for documents that have never been closed or have been forgotten.